Internal intercom systems are designed to make it easier to communicate instantly with employees in your business.

While phone systems work well, intercoms offer a different style of communication. Depending on your system, you may even have smart intercoms that work with smartphones and other devices.

If you’re on the fence about installing an internal intercom in your business, consider the benefits and how they’ll improve productivity and security.

Quickly Reach Anyone You Need

When you call an employee or co-worker via phone, you’re not sure if they even know the phone rang. With an internal intercom system, employees can respond instantly with the push of a button, even if they’re busy. Plus, no one has to sit around while phones ring.

These systems are ideal for quick messages, such as asking someone to check their email for an important message. It takes seconds to get in touch with someone while it could take minutes or longer with phones.

With intelligent internal intercom systems, you get instant communication no matter where the employee might be within the office. Instead of the signal going to their desk, it goes to their smartphone, so you never miss anyone.

Send Out General And Emergency Announcements

Phone systems don’t usually allow office wide announcements. If your business needs to send out a quick announcement to everyone, such as coming to the break room for a surprise party (naturally, you’d leave the party part out), press a button and you’re able to talk to everyone at once.

Also, emergency announcements are simpler than ever. Sounding an alarm works well, but how many employees might think it’s just a drill? A quick announcement over the intercom system and everyone within the business knows what the emergency is and how to respond.

Control Access To Certain Areas

To avoid giving out numerous key cards to employees, use an intercom system to allow or deny access. It’s a simple, yet highly effective security measure. Only a select few employees get full-time access to areas. When someone else needs to enter, they request permission via the intercom. The employees inside press a button to temporarily open the door.

This type of security access is often used at entry points to restrict access to your business. Parking lots may also use this method to ensure only employees and authorized visitors get in.

Compliment Surveillance Systems

Internal intercom systems work well with surveillance systems. For instance, if you see an employee in an area they shouldn’t be in, talk to the employee via the intercom in that area. In the case of an emergency, anyone watching the surveillance cameras can inform employees of what to do and where to go.

For instance, in the event of a fire, employees could be directed towards the safest route away from the fire. It’s just an extra layer of safety for all staff.

Work Alongside Remote Monitoring Or Guards

Remote monitoring and/or on-site guards are always great security measures. Internal intercom systems make these security precautions even more effective. For instance, if someone’s remotely monitoring your cameras, a quick call informs you about any potential security issues. You then use the internal intercoms to let employees know what to do.

If you have guards, it’s easy to contact them via intercom to respond to security incidents. You don’t have to worry about them being in a dead zone with their radio or phone. Guards can also use the system to communicate with each other when dealing with security incidents.

Include Video For Quick Meetings

Some intercom systems include video. This is ideal if you need to have a quick meeting with someone or show them something, such as a defect in a product.

With the push of a button, you’re instantly connected to the right employee. Instead of going through connecting via an app or cloud-based program, you’re connected instantly. It’s a quick and effective way to interact face-to-face with co-workers, even in large office buildings.

Contacting BOS Security

Find out more about tying an intercom system to your current security measures. Contact us today to speak to your friendly team at 404-793-6965.

You can also try our free Security Needs Assessment to better understand potential security issues in your business.

Image: r. nial bradshaw